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Vaccine Background SENIOR HOUSING FACILITY
COVID-19 VACCINE PROGRAM
PROVIDING VACCINES TO RESIDENTS AND STAFF SEE RESOURCES
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CDR Health has partnered with the State of Florida, the Florida Division of Emergency Management (FDEM) and the Florida Department of Health (FDOH) to administer COVID-19 vaccinations to residents and staff of senior housing facilities throughout the state. CDR Health’s qualified teams comprised of licensed medical professionals are ready to provide vaccines to your residents and staff.

ABOUT THE REGISTRATION PROCESS

STEP 1

Download and complete the LTC Resident and Staff Import Template for all residents and staff members receiving a first dose or receiving a second dose that did not receive a first dose from CDR Health.   You must complete the LTC Resident and Staff Import Template and email the completed form to LTCVaccines@cdrmaguire.com before your visit. For instructions on how to complete the LTC Resident and Staff Import Template, please use our LTC Registration Instructions CDR HealthPro LTC Registration Instructions. Please note that if between the date of submission of the LTC Resident and Staff Import Template and the day of our visit, we do not receive notice of changes, we will assume all answers in the LTC Resident and Staff Import Templateare true and correct.

STEP 2

If you are an eligible resident or staff member and would like to be vaccinated on the date of our visit, please pre-register following the instructions below:

Download the LTC Acknowledgement and Policies for Administrators This package includes: (1) the Long Term Care Facility Acknowledgement Of Receipt Of Documents, (2) the CDR Health COVID-19 Vaccine Liability Release Waiver, (3) the Emergency Use Authorization (EUA) of the Pfizer-BioNTECH COVID-19 Vaccine Fact Sheet; (4) the CDR Health Privacy Policy; (5) the CDR Health HIPAA Privacy Notice; (6) the Consent for CDR Maguire to Contact; (7) the Florida Department of Health Notice of Privacy Practices; and (8) the Authorized Provider Acknowledgement. Before our visit, you must complete and email the Long Term Care Facility Acknowledgement Of Receipt Of Documents to LTCVaccines@cdrmaguire.com. For documents (2) – (8), please provide residents and employees that wish to be vaccinated the opportunity to read and understand these documents.

STEP 3

A CDR team member will call you to schedule an appointment.

For more information about the registration process and what to expect from your CDR Health Covid-19 vaccination visit, please read our What to Expect Guide.

RESOURCES FOR SENIOR HOUSING FACILITIES

Below are resources to help prepare for our visit and help educate your residents and staff about the COVID-19 vaccine.
LTC Acknowledgements, Consents, and Policies Packet (PDF)

This packet contains CDR Health’s and the Florida Department of Health’s consents, acknowledgments, and policies.

Vaccine Adverse Event Reporting System (VAERS)

VAERS is a national program managed by the CDC and FDA to monitor the safety of all vaccines licensed in the United States. Facility staff and residents’ families are encouraged to also report any adverse events immediately.

V-Safe Information Sheet (PDF)

V-safe is a smartphone-based tool that uses text messaging and web surveys to provide personalized health check-ins after your resident and staff receive a COVID-19 vaccination.

FREQUENTLY ASKED QUESTIONS (FAQ)

Vaccinations by CDR Health - Which assisted living facilities will be visited by CDR Health?

All long-term care facilities that have registered as a part of the Federal Pharmacy Long-Term Care Facility Partnership Program should be scheduled for COVID-19 vaccination clinic. At this time, if CVS or Walgreens has not scheduled a clinic to occur on or before January 23, 2021 you will be contacted by CDR Health to schedule a clinic. The Agency’s Emergency Rule for vaccination, 59AER20-014, remains in effect and requires all assisted living facilities to allow an authorized entity to enter the assisted living facility to offer vaccinations. All assisted living facilities are required to allow CDR Health to enter the facility to facilitate vaccinations unless the facility residents and staff have already been vaccinated or are scheduled to be vaccinated by CVS or Walgreens on or before January 23, 2021.

Scheduling - Can I choose the day and time my facility is visited?

In order to accomplish the mission of visiting every assisted living facility expeditiously there is little flexibility in scheduling dates. We ask that you continue to be flexible so that every resident and staff who wants to be vaccinated is addressed.

Scheduling - When will I hear from CDR Health to schedule my vaccination clinic?

The State of Florida has tasked CDR Health to assist with vaccinating all assisted living facilities in the state. As they finish in one county, they will be moving to the next. Facilities should immediately prepare and be ready –ideally notice will be 48- 72 hours in advance but could be as short as 24-hours. Some assisted living facilities may be visited on the weekend. Administrators should check your email and phone frequently for communication. The State of Florida has asked that CDR Health make contact and confirm their visit prior to arrival. If you have any questions or are unsure, please feel free to contact your area AHCA representative.

Scheduling - When will ALFs know the dates for second and third clinics?

Your second clinic date will be arranged by CDR Health and occur approximately 21 calendar days after your first clinic date. The third clinic similarly will be approximately 21 calendar days after the second clinic date. The FDA approval for the Pfizer vaccine indicates that the second vaccine dose date is approximate and not required to be administered on exactly 21 days after the first (Learn more here.).

How do I know if my assisted living facility is on the CDR Health list?

At this time, if CVS or Walgreens have not scheduled a clinic to occur on or before January 23, 2021 you will be contacted by CDR Health to schedule a clinic.

Who in my assisted living facility can be vaccinated?

According to Governor DeSantis’ Executive Order 20-315, any resident or staff member of a long-term care facility can receive the COVID-19 vaccine. Third party individuals who provide services in your facility may also be included such as home health or hospice staff. However, these individuals must be reported to your vaccination provider, CVS, Walgreens or CDR Health, at the time your appointments are scheduled to ensure sufficient vaccine doses are available. If your vaccination provider, CVS, Walgreens or CDR Health, does not have sufficient doses on-hand, the priority will be your residents and staff.

How can I update the total number of resident and staff to be vaccinated?

When you are notified of your clinic date, please provide updated numbers of staff and residents. Due to limited vaccines, your vaccination provider, CVS, Walgreens or CDR Health, will try to accommodate changes in numbers, but may not always be able to address.

What does the community need to submit to CDR Health in advance of the clinic?

Please return the completed ALF Patient Import Spreadsheet that CDR Health needs at least 24 hours prior to the scheduled appointment date. At a minimum, the person’s name, address, and date of birth must be completed. If you are unable to return the requested information CDR will gather onsite during the clinic. Please refer to the LTC Patient Important Template Instructional Guide, which is located on the second tab of the Excel document. This guide includes step-by-step instructions on how to properly complete the LTC Patient Import Spreadsheet. This spreadsheet may be completed prior to your contact with CDR and is available here. If you are unable to complete the Patient Import Spreadsheet CDR will register the patients that you were unable to register on-site.

Consent - What constitutes consent for CDR Health, or what is their consent process?

On the day of CDR Health’s visit, they will ask all individuals being vaccinated to acknowledge their understanding of certain policies, including, (1) the Emergency Use Authorization (EUA) of the Pfizer-BioNTECH COVID-19 Vaccine Fact Sheet, (2) the CDR Health Privacy Policy, (3) the HIPAA Privacy Notice, (4) the CDR Consent to Contact, (5) the Florida Department of Health Notice of Privacy Practices, and (6) the Authorized Provider Acknowledgement. Before the clinic visit, the assisted living facility must provide reasonable access to the foregoing documents to all individuals being vaccinated to allow them time to review and understand the documents. Please download the LTC Acknowledgements, Consents, and Policies Packet, obtain these documents in advance of your clinic.

Consent - CDR Health documentation does not have a signature block. How do we complete their consent form?

The CDR Health consent documentation does not require a signature. Please ensure that every resident and staff member has the opportunity to review the CDR Health information prior to their vaccination. Members of the CDR Health team will confirm the resident or staff member have read the policies at the time of registration/vaccination. Ensuring that residents and staff members have access to this information will help make the clinic visit go smoothly.

Consent - We were originally scheduled to be visited by CVS or Walgreens and have completed their consent forms, but we are now being visited by CDR Maguire at an earlier date. Can we use the same consent forms?

If a memory care patient refuses to be vaccinated, CDR will not be administering the vaccine to that patient.

What happens if a memory care resident is unable to provide consent or indicates they do not want to be vaccinated even though their POA has given their consent?

We strongly recommend having some form of consent documented in writing. This could be an email from the POA, a photo of the signed consent form, etc.

What happens if a resident is deemed ineligible for the vaccine by the vaccination provider?

CDR will be providing each ALF a list of screening questions that will need to be presented to each patient. If the patient is deemed ineligible for the vaccine in accordance with CDC guidelines, then CDR will not administer the vaccine to that patient.

Which vaccine is being used?

At this time ALF vaccination providers, CVS, Walgreens and CDR Health are using the Pfizer vaccine. As additional allocations are made, the type of vaccines may vary.

My ALF is co-located with an independent living community. When can my community members be vaccinated?

If an independent living community is on the same campus as an assisted living facility and the independent residents and staff numbers were included in your census count, the independent residents and staff may be vaccinated by the vaccination provider during the assisted living facility vaccination clinic if sufficient vaccine is available. If an independent living community is not on the same campus as an assisted living facility, the independent community should work with their local county health departments or hospitals to identify other resources. If you are being vaccinated by CDR Health, please make sure to let them know your requested number of doses when they contact you to set up your appointment and include the independent living residents in the ALF Patient Import Spreadsheet.

How many CDR employee's will be visiting each ALF?

CDR determines their team size based on resident/employee census. It is an estimated one team per 40 patients. Each team consists of two clinicians and one registration person.

Will CDR be making a second visit to facilities that refuse to allow CDR to administer the first dose of vaccines?

CDR will be making three rounds through their assigned ALF’s and administering first and second dose of vaccines. CDR will not be returning to vaccinate any ALF’s after they have completed their third round.

How can ALF’s get in contact with CDR?

ALF’s can call (833) 491-1237 and/or email: LTCvaccines@cdrmaguire.com

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