Download and complete the LTC Resident and Staff Import Template for all residents and staff members receiving a first dose or receiving a second dose that did not receive a first dose from CDR Health. You must complete the LTC Resident and Staff Import Template and email the completed form to LTCVaccines@cdrmaguire.com before your visit. For instructions on how to complete the LTC Resident and Staff Import Template, please use our LTC Registration Instructions CDR HealthPro LTC Registration Instructions. Please note that if between the date of submission of the LTC Resident and Staff Import Template and the day of our visit, we do not receive notice of changes, we will assume all answers in the LTC Resident and Staff Import Templateare true and correct.
If you are an eligible resident or staff member and would like to be vaccinated on the date of our visit, please pre-register following the instructions below:
This packet contains CDR Health’s and the Florida Department of Health’s consents, acknowledgments, and policies.
VAERS is a national program managed by the CDC and FDA to monitor the safety of all vaccines licensed in the United States. Facility staff and residents’ families are encouraged to also report any adverse events immediately.
V-safe is a smartphone-based tool that uses text messaging and web surveys to provide personalized health check-ins after your resident and staff receive a COVID-19 vaccination.
All long-term care facilities that have registered as a part of the Federal Pharmacy Long-Term Care Facility Partnership Program should be scheduled for COVID-19 vaccination clinic. At this time, if CVS or Walgreens has not scheduled a clinic to occur on or before January 23, 2021 you will be contacted by CDR Health to schedule a clinic. The Agency’s Emergency Rule for vaccination, 59AER20-014, remains in effect and requires all assisted living facilities to allow an authorized entity to enter the assisted living facility to offer vaccinations. All assisted living facilities are required to allow CDR Health to enter the facility to facilitate vaccinations unless the facility residents and staff have already been vaccinated or are scheduled to be vaccinated by CVS or Walgreens on or before January 23, 2021.
In order to accomplish the mission of visiting every assisted living facility expeditiously there is little flexibility in scheduling dates. We ask that you continue to be flexible so that every resident and staff who wants to be vaccinated is addressed.
The State of Florida has tasked CDR Health to assist with vaccinating all assisted living facilities in the state. As they finish in one county, they will be moving to the next. Facilities should immediately prepare and be ready –ideally notice will be 48- 72 hours in advance but could be as short as 24-hours. Some assisted living facilities may be visited on the weekend. Administrators should check your email and phone frequently for communication. The State of Florida has asked that CDR Health make contact and confirm their visit prior to arrival. If you have any questions or are unsure, please feel free to contact your area AHCA representative.
Your second clinic date will be arranged by CDR Health and occur approximately 21 calendar days after your first clinic date. The third clinic similarly will be approximately 21 calendar days after the second clinic date. The FDA approval for the Pfizer vaccine indicates that the second vaccine dose date is approximate and not required to be administered on exactly 21 days after the first (Learn more here.).
At this time, if CVS or Walgreens have not scheduled a clinic to occur on or before January 23, 2021 you will be contacted by CDR Health to schedule a clinic.
According to Governor DeSantis’ Executive Order 20-315, any resident or staff member of a long-term care facility can receive the COVID-19 vaccine. Third party individuals who provide services in your facility may also be included such as home health or hospice staff. However, these individuals must be reported to your vaccination provider, CVS, Walgreens or CDR Health, at the time your appointments are scheduled to ensure sufficient vaccine doses are available. If your vaccination provider, CVS, Walgreens or CDR Health, does not have sufficient doses on-hand, the priority will be your residents and staff.
When you are notified of your clinic date, please provide updated numbers of staff and residents. Due to limited vaccines, your vaccination provider, CVS, Walgreens or CDR Health, will try to accommodate changes in numbers, but may not always be able to address.
Please return the completed ALF Patient Import Spreadsheet that CDR Health needs at least 24 hours prior to the scheduled appointment date. At a minimum, the person’s name, address, and date of birth must be completed. If you are unable to return the requested information CDR will gather onsite during the clinic. Please refer to the LTC Patient Important Template Instructional Guide, which is located on the second tab of the Excel document. This guide includes step-by-step instructions on how to properly complete the LTC Patient Import Spreadsheet. This spreadsheet may be completed prior to your contact with CDR and is available here. If you are unable to complete the Patient Import Spreadsheet CDR will register the patients that you were unable to register on-site.
The CDR Health consent documentation does not require a signature. Please ensure that every resident and staff member has the opportunity to review the CDR Health information prior to their vaccination. Members of the CDR Health team will confirm the resident or staff member have read the policies at the time of registration/vaccination. Ensuring that residents and staff members have access to this information will help make the clinic visit go smoothly.
If a memory care patient refuses to be vaccinated, CDR will not be administering the vaccine to that patient.
We strongly recommend having some form of consent documented in writing. This could be an email from the POA, a photo of the signed consent form, etc.
CDR will be providing each ALF a list of screening questions that will need to be presented to each patient. If the patient is deemed ineligible for the vaccine in accordance with CDC guidelines, then CDR will not administer the vaccine to that patient.
At this time ALF vaccination providers, CVS, Walgreens and CDR Health are using the Pfizer vaccine. As additional allocations are made, the type of vaccines may vary.
If an independent living community is on the same campus as an assisted living facility and the independent residents and staff numbers were included in your census count, the independent residents and staff may be vaccinated by the vaccination provider during the assisted living facility vaccination clinic if sufficient vaccine is available. If an independent living community is not on the same campus as an assisted living facility, the independent community should work with their local county health departments or hospitals to identify other resources. If you are being vaccinated by CDR Health, please make sure to let them know your requested number of doses when they contact you to set up your appointment and include the independent living residents in the ALF Patient Import Spreadsheet.
CDR determines their team size based on resident/employee census. It is an estimated one team per 40 patients. Each team consists of two clinicians and one registration person.
CDR will be making three rounds through their assigned ALF’s and administering first and second dose of vaccines. CDR will not be returning to vaccinate any ALF’s after they have completed their third round.